What is Compliance?
It is a process to verify, through an on-site visit, that the conditions of DCYA’s three funding programmes are being complied with as detailed in the grant funding agreements. Failure to comply with the on-site compliance visit and provide information on the day of the visit, may result in the service being deemed non-compliant and in breach of contractual requirements under the grant funding agreement(s).
Please see below for the most up to date Checklist to assist with compliance:
Preparing for the on-site Compliance Visit:
Important Notice – Unannounced Visits: As directed by DCYA, a proportion of on-site compliance visits will be conducted without prior notice. No notification email or telephone contact will be made in advance of the Pobal V.O. arriving at the service to conduct the on-site compliance checks. Please note all Pobal Visiting Officers hold official Pobal photographic identification.
It is recommended that Information/documentation to be available to Pobal on the day should be kept in a Compliance file.
> Verify that the CETS fees policy approved by the local County/City Childcare Committee (CCC) is being implemented;
> Verify that signed parent/guardian fee payment letters are on site to confirm any additional fees charged to ECCE parents/guardians, optional extras or discounts, where applicable;
> Verify that receipts are provided to parents/guardians;
> Verify that the provider has received a letter from Solas/ETB/DSP detailing the parents/guardians’ eligibility to a place under the CETS programme and that they have written confirmation that the parent has commenced the educational course/training programme;
> Verify that parents/guardians are in receipt of the appropriate capitation.
You are now asked to please complete the attached Organisational Details template, providing the information below and submit the completed template to firstname.lastname@example.org as soon as you are in receipt of your TCAN and before your current paper Tax Clearance Certificate expires:
- Name of your Organisation/Company (as registered with Revenue Commissioners)
- DCYA Reference Number/s
- Your Tax Reference Number (TRN)
- Your Tax Clearance Access Number (TCAN)
From 31st December 2015, you may no longer apply for paper Tax Clearance Certificates and you must apply electronically for tax clearance.
Further information on the eTax Clearance system can be found on the Revenue website : http://www.revenue.ie/en/online/tax-clearance.html